How to Make a Meeting Transcript: From Recording to Finished Minutes
Transcribing an hour of meeting audio by hand usually takes three to four hours, and the real figure depends on the audio quality, the number of speakers and how much proofreading you need. With an AI tool, the whole job comes down to three things: record, upload, output. This article uses AIMochi as the example and walks through the full process, from preparing the recording to producing formal meeting minutes.
Step 1: Record the meeting
Your phone's built-in voice recorder, LINE's recording feature, or the recording function in your video-conferencing software all work. Audio quality is what determines transcript accuracy, so: put the recording device in the middle of the table, avoid people talking over each other, and ask speakers to slow down and repeat important conclusions once.
Step 2: Upload the audio for automatic transcription
Send the recording to the AIMochi official account through LINE and transcription starts automatically. AIMochi recognises 99 languages and uses AI voiceprint technology for speaker identification, labelling up to 10 speakers — you get a clear "Speaker A: ..." / "Speaker B: ..." conversation structure, which is exactly the part that takes longest to do by hand.
Step 3: From transcript to meeting minutes
A transcript is raw material; the minutes are the deliverable. AIMochi's built-in Smart Writing feature, powered by the Claude Sonnet 5 model, rewrites a transcript into formal minutes in one click — meeting summary, discussion items, decisions and action items — and can also produce press releases, social posts and more than 10 other content formats. The finished note can be shared with attendees through an encrypted link, with file download and copying supported.
Three tips for a better transcript
First, have everyone say their name in turn at the start of the meeting, so speaker labels are easy to match to real people. Second, fix proper nouns and abbreviations once with the editing feature and the correction applies throughout the text. Third, for meetings longer than an hour, record and upload in segments so the transcript is easy to line up with the agenda.
Frequently asked questions
Q: How long does an hour-long meeting take to transcribe?
AIMochi's fast transcription usually finishes within a few minutes, far quicker than typing it out in real time.
Q: How is it priced?
The free plan's 3,000 points a month cover roughly 300 minutes of fast transcription; the Basic plan at NT$299 a month (18,000 points) covers about 30 hours, which suits teams with regular weekly meetings. See the points guide for details, or the AIMochi FAQ.
Conclusion
The right way to handle meeting transcripts is "let AI do the transcribing, people only confirm": AIMochi handles transcription and speaker labelling, Smart Writing turns the transcript into formal minutes, and all you need to check are the key numbers and the decisions. Add AIMochi and produce your first AI meeting minutes; step-by-step instructions are in the tutorial.